A Breakdown of the Mobile Onsite Shredding Process: What to Expect

Mobile onsite shredding is one of the most convenient options for businesses in need of shredding large amounts of sensitive data at once; however, many business owners have no idea how to prepare for the process or what to expect once the truck arrives. Understanding how the process works can bring you peace of mind about what will happen to your documents and data-containing assets.

Preparing Your Items for Shredding

You’ll need to have your items already prepared to go into the shredder before it arrives. It’s a good idea to do some work on your end, taking inventory of your assets and knowing exactly what you want to shred, but we will also help you through the process by providing you with lockable, tamper-evident security bins and carts.

We have a plethora of different container options depending on whether you are only shredding documents or need help getting rid of data-containing assets like hard drives and cell phones. These carts provide an extra layer of security and ensure that bad actors and unauthorized employees are unable to get their hands on any sensitive data.

What Happens When the Truck Arrives?

For your convenience, mobile trucks will arrive right at your business’s doorstep, roll out your security carts, scan your assets into the system, and immediately begin processing your items with professional-grade shredders. You will be able to watch the entire process unfold, giving you even more confidence that your data is completely destroyed and totally unrecoverable. All hard drives are processed according to NIST standards, ensuring total compliance with all applicable data security regulations.

Taking Your Items to a Secure Facility

Your items will not leave the premises until they are completely destroyed, and once they have been shredded, the truck will take them back to a secure facility for end-of-life processing. All of your hard drives will be handled under one roof and safeguarded in secured areas unreachable by anyone other than the SEAM team.

Your provider should assume full responsibility for the security of your shredded assets and documents, which totally minimizes your compliance risk exposure. If you partner with SEAM, you’ll get the benefit of having checkpoints throughout the process to further guarantee security and ensure technicians are following all appropriate protocols.

Tracking, Reporting, and Certification

All reputable companies should provide you with access to asset-based reporting that allows you to see the chain-of-custody trail from the moment your assets leave your possession until processing is completely finished. In addition to detailed reports about asset movement, you should also be provided with certificates of destruction.

If regulatory agencies ever have questions about what happened to your equipment, you’ll be able to furnish proof of your compliance efforts as required by law, keeping your business in good standing both with legal entities and its customer base.

SEAM Provides Convenience and Security at Every Turn

It’s your responsibility to make sure that the sensitive data you collect is safe in your hands from the moment you enter it into a database until the second it is fully destroyed. SEAM provides mobile onsite shredding services to help you accomplish that goal in the most convenient, business-friendly way.

Not only do our services help save you time and frustration, but we’re the only certified provider across both North Dakota and South Dakota, which means our processes have been verified to be secure. If you need onsite shredding services you can feel good about investing in, call us today for a quote or to learn more about what we offer.