Using a Hard Drive Shredder: 4 Common Mistakes to Avoid
The migration to digital data is still underway, but by now, most businesses prefer the convenience and space-saving benefits of storing data on hard drives rather than keeping filing cabinets and storage warehouses full of paper records. The caveat, of course, is that business owners have to take steps to keep digital data safe.
In addition to setting up cyber security, modern businesses must also figure out how to destroy data once it is no longer needed. The best way to do this is by partnering with a professional service to shred hard drives. However, you need to make sure the partner you choose is reputable, reliable, and capable of complying with all applicable privacy laws. There are a few common mistakes you’ll want to avoid when seeking a qualified hard drive shredder.
1. Not checking certifications. You want to find a reliable shredding service to work with, and this means checking to make sure any company you choose is properly certified and upholds high standards for operations. First, you’ll want to seek out a certified ITAD (IT asset disposition) provider that will dispose of your hard drives in an ecologically-responsible manner and streamline processes to reduce costs for clients.
Ask about other certifications, as well, such as those that ensure quality processes and environmental stewardship. Specifically, you should look for companies certified with R2 for data security and eStewards for environmentally and socially responsible behavior. These two certifications include stringent standards and independent audits.
The company you choose should uphold strict ethical standards and offer secure processes for destruction and recycling. You should be provided with proof of shredding and feel confident that your devices won’t end up dumped in landfills or shipped overseas.
2. Not checking security features. Security is a top priority when it comes to handing over hard drives for shredding. You need to know that there’s no chance confidential data will fall into the wrong hands. You should look for a company that offers security features throughout the process, starting with on-site collection and extending to transportation, storage, and chain of custody.
It’s always a good idea to tour partner facilities to make sure the company you choose to work with observes the highest security standards, including 24/7 monitoring and tracking via secure check-ins and badges for visitors. You should also consider the benefits of a company that handles all of your shredding needs under one roof to minimize the risks associated with transportation.
3. Not understanding compliance. Your business is beholden to a number of privacy laws, and if you fail to comply, you not only risk data breach, but also government penalties. You need a shredding service that understands all applicable laws and goes above and beyond to ensure compliance, including providing detailed tracking and documentation as proof.
4. Not using a professional service. This is the number one mistake companies make when it comes to shredding hard drives. Perhaps you think you can manage on your own or that you don’t’ need to shred at all.
However, if you want to comply with privacy laws and do all you can to protect your customers and your company, partnering with a reputable and reliable shredding service like SEAM is a must. Businesses in and around Sioux Falls, SD will find the certifications, security, and compliance they seek in a hard drive shredder when they partner with SEAM. Contact us at 605-274-SEAM (7326) today to get started.