How to Maintain Data Security During a Relocation

Jul 12, 2022

For companies that rely on digital assets, moving locations can be a complicated and stressful experience. Maintaining data security during a relocation requires an in-depth understanding of best practices when managing data, leaving many organizations to put their digital assets at risk.

Digital information is a valuable asset that can be lost, compromised, or targeted by malicious criminals. Maintaining a good digital security ecosystem will reinforce physical infrastructure, reduce the risk of exposing sensitive information, and improve regulatory compliance.

How to Maintain Data Security During a Relocation

When relocating, businesses have a lot to account for. Whether changing to a different office, moving to a new address, or setting up their servers at a completely different physical location, organizations should understand the potential for their digital assets to be compromised at any time.

By properly managing their data’s integrity, limiting the number of users that have access to it, and building resilient architecture, companies can maintain their data security no matter what.

1. Properly Pack Equipment

When moving equipment, a lot of unexpected accidents can occur. Damaged or malfunctioning devices can lead to data corruption, leaving businesses unable to recover if the proper steps haven’t been taken.

For the best data security, businesses should make sure all of their important physical assets are properly packed and secured. This approach will reduce the potential for corrupted or lost data.

2. Track Chain of Custody

Relocation can mean data passes through many hands. This sharing can limit the ability of businesses to hold individuals accountable for data breaches. By keeping track of who has access to what assets, you can ensure data doesn’t “walk off” with the wrong people.

Make sure to create and monitor an inventory of all data-containing assets being moved, and make sure they are in a secured location at all times. This likely includes storing devices in a locked room or cart when being staged for relocation at the old location and when waiting for redeployment at the new location. Also make sure the transport is secured so you know where your devices are at all times and they don’t go missing in-transit.

3. Have a Recovery Solution in Place

When data is lost or compromised, businesses need to be able to recover quickly. Ongoing backups using the 3-2-1 rule will give businesses redundancy for when things go wrong. The relocation process will go much more smoothly with this added layer of security.

Improve Your Digital Security with SEAM

One of the most crucial aspects of data security is ensuring that old data is properly disposed of. Businesses that want to maintain data security during a relocation can turn to SEAM Services for secure data destruction. Our certified process ensures compliance, giving you added control over your digital assets.

Whether you need to shred or wipe your hard drives and solid-state drives, SEAM is here to properly manage your old equipment. If you’re in South Dakota or North Dakota, our remarketing services can help maximize your return on investment too.

Contact us to learn how SEAM’s data destruction and recycling services can improve your digital security.

SEAM provides IT recycling and data destruction services including onsite shredding and hard drive wiping to South Dakota, North Dakota, Minnesota, Iowa, and Nebraska.

Schedule a pickup or contact us for more information.