7 Tips to Maintain Data Security During an Office Move

Aug 1, 2023

Office moves can be exciting, especially when you’re upgrading to a new and improved office space. But they can also be a hectic process, and amidst the chaos, it’s easy to overlook data security. Unfortunately, neglecting data security can wreak havoc on your company.

If you’re moving offices, try these seven key tips to ensure your data remains secure throughout the process:

1. Conduct Inventory

Before you start packing all your equipment up for the move, conduct a thorough inventory of devices. Your inventory checklist should include:

  • Computers
  • Servers
  • Hard drives
  • Other IT equipment
  • Any devices that store data

Document the condition of each item prior to the move and where it’s being moved to in the new office. This will help you keep track of your important equipment.

2. Back Up Your Data

Before moving, back up all of your data just in case. This includes data located on:

  • Servers
  • Desktop computers
  • Individual hard drives

Backing up your data ensures that even if something goes wrong during the move or equipment becomes damaged, your data is still safe and accessible.

3. Use Professional Transportation

When moving IT equipment containing important data, it’s essential that you use secure transportation. This could involve using vehicles that can be locked and tracked. If possible, you should outsource to a professional IT relocation service to help you securely move your equipment.

4. Dispose of Unnecessary Equipment Responsibly

Moving offices is a great time to go through your equipment and dispose of anything old, outdated, or unnecessary. Before you dispose of any of this equipment, however, you need to make sure you can do so securely and responsibly.

At SEAM, we offer secure data destruction and computer recycling services so that any data on your old equipment is thoroughly destroyed and can’t fall into the wrong hands.

5. Shred Documents On-Site

If you have sensitive documents at your current office that need to be disposed of, it’s best to shred them on-site. Don’t try to move these documents to the new office before you shred them, since it’s easy to misplace or lose pieces of paper.

SEAM can provide a mobile document shredding truck that comes to you and offers an extra layer of data security.

6. Secure Your New Office

Before moving all of your equipment and data into your new office, you need to make sure it’s secure. This will look different depending on your location, but in general, you should make sure you have locks and security cameras installed, as well as digital security measures, like secure networks.

7. Conduct a Post-Move Audit

Once you’ve moved and everything is settled, conduct a post-move audit. This should include checking to make sure all of your IT equipment is accounted for and functioning properly.

You should also make sure that your data is intact and that there haven’t been any security breaches during the move.

Partner with SEAM for Your Next Office Move

An office move doesn’t have to put your data at risk. By following these tips and partnering with the right data security provider, you can ensure that all your information and equipment are safe and secure throughout your move.

For professional data security and data destruction services in South Dakota and North Dakota you can trust, contact SEAM today.

SEAM provides IT recycling and data destruction services including onsite shredding and hard drive wiping to South Dakota, North Dakota, Minnesota, Iowa, and Nebraska.

Schedule a pickup or contact us for more information.