From Point A to Point B: How to Safely Transport Your IT Equipment

Companies go to great lengths to keep their IT equipment safe. A healthy IT infrastructure is essential for storing and securing vital data. However, sometimes an organization might need to move its IT equipment to another site. When this happens, it’s important to understand the basic steps to keeping equipment secure.

Make sure to consider how equipment should be safely and securely transported before, during, and after the move.

Maintain Compliance

When transporting any type of equipment, it’s important to get the necessary permissions. Regulations, safety violations, and other important areas of oversight can leave you with fines or other legal problems.

Ensure you do your research and get valid licenses to establish compliant transportation processes when moving IT equipment.

Create Backups

Anything can go wrong when transporting equipment. Before moving important pieces of IT infrastructure, make sure to create backups of all of your important data. If anything happens to the equipment en route to its destination, you will be able to recover any important information.

Don’t assume that your information will be safe — build redundancies and make backups before transportation begins.

Map Out a Route Beforehand

Once transport is underway, it must be done quickly and efficiently. If you’re moving important IT equipment, you should have a route established before the move is even made. Have a specific time and date predetermined, and choose one that isn’t busy. Also, pay close attention to the weather.

Even if you’re only traveling for a short distance, it’s important to be cautious about potential hazards.

Use Proper Transport Vehicles

Organizations should make sure to use the proper transport vehicles when moving IT equipment. When dealing with vital equipment, you should carefully pack and stow it so that it won’t get loose. Even if the equipment isn’t physically damaged, too much shaking or vibration could cause malfunctions later on.

The use of proper transport vehicles not only creates a safer environment, but it will also help protect your equipment if things go wrong.

Use Ledgers

The worst thing that could happen when moving IT equipment is the loss or theft of private data. Make sure to keep track of all equipment that’s being moved and what it’s being used for. Give access to as few individuals as possible to limit the potential for breaches.

If you don’t want to lose track of your important IT equipment, then make sure to have established systems for tracking and management before, during, and after the move.

SEAM Keeps Your IT Equipment Safe

From point A to point B, it’s essential to keep IT equipment safe during transportation. If equipment gets damaged, or if you’re ready to dispose of your IT devices, Secure Enterprise Asset Management (SEAM) can collect and transport your devices and ensure all data remains safe.

We provide tracking and reporting services so you can safely recycle your equipment without concern of data loss or theft. We also provide onsite shredding services for HDD and SSD shredding, as well as in-facility data sanitization for hard drives per NIST standards.

SEAM provides secure data destruction and recycling services in North Dakota and South Dakota. Our certified processes ensure compliance and safety for your business.