Summer Tech Refresh: A Guide to Cost-Effective Device Management for Schools

Levi Hentges , Vice President/Business Development, SEAM

Summer break offers a golden opportunity for schools to re-evaluate their IT assets. With classrooms quiet, it’s the perfect time to embark on a “summer tech refresh” and ensure your technology is ready for the upcoming year. With budgetary constraints and ever-growing workloads, managing devices in a cost-effective way is more important than ever.

Redeployment: Breathe New Life into Devices

  • Financial Benefit: IT asset redeployment saves money on purchasing new devices.
  • Best For: Slightly older devices (3-5 years old) that still have at least 50% useful life remaining. Consider redeploying them to lower grades or administrative tasks, where processing power demands are lower.
  • Action: Develop a system for device categorization based on functionality and remaining useful life. Utilize cloud-based management tools to streamline OS updates and software distribution for redeployed devices.

Resale: Turn Those Tech Treasures into Cash

  • Financial Benefit: Schools who work with companies like SEAM in Sioux Falls, often generate revenue on devices resold that covers the cost of upfront processing. Value depends on model and condition. This can be used to fund upgrades or purchase essential peripherals.
  • Best For: Devices in good working condition (less than 5 years old) and high demand (e.g., Chromebooks, recent laptops).
  • Action: Partner with a certified ITAD company to ensure secure data wiping, maximize resale value through refurbishment, and handle the logistics of reselling bulk devices.

Recycling: Responsible Disposal with Environmental Benefits.

  • Financial Benefit: While e-waste recycling doesn’t yield much of a return, the true benefit lies in avoiding hefty fines for failing to comply with electronic disposal laws in the U.S. When the Environmental Protection Agency (EPA) and Occupational Safety and Health Administration (OSHA) get involved, the potential for substantial fines is a risk schools do not want to take.
  • Best For: Devices at the end of their lifespan (over 5 years old) or with significant hardware issues (failing batteries, cracked screens).
  • Action: Partner with a certified e-waste recycler who adheres to R2 and e-Stewards standards for secure data destruction and environmentally responsible processing.

Making the Informed Choice:

Determining the best path for your devices depends on several factors:

  • Device Age and Condition: Run diagnostic tests to assess hardware health and remaining battery life.
  • Data Security: Prioritize using NIST-approved data wiping software to ensure complete data erasure before redeployment or resale.
  • Financial Goals: Consider the potential cost savings of redeployment against the revenue generated by resale. Factor in the environmental impact when making your decision.

SEAM: Your Trusted Partner in Streamlined Tech Management

SEAM Services offers a comprehensive IT Asset Disposition (ITAD) program specifically designed for educational institutions in South Dakota, North Dakota or Iowa. We can streamline your summer tech refresh by providing:

  • Secure Data Wiping with documented chain of custody.
  • Responsible Recycling that meets the highest environmental standards.
  • Secure Resale Options to maximize your return on investment.

Our team of experts can guide you through the entire process, ensuring your school manages its IT assets in a cost-effective, environmentally responsible, and time-saving way.

Contact SEAM today to learn more about how we can help you streamline your summer tech refresh and free up valuable resources for what matters most – educating your students!

 

Levi Hentges

Levi Hentges is the Vice President/Business Development at SEAM. He helps clients build and manage their IT Asset Disposition (ITAD) programs to comply with legal, corporate and environmental requirements surrounding their technology devices; including asset recovery and resale, data destruction and secure electronics recycling. 

SEAM provides IT recycling and data destruction services including onsite shredding and hard drive wiping to South Dakota, North Dakota, Minnesota, Iowa, and Nebraska.

Schedule a pickup or contact us for more information.