Shredding for Schools: 7 Benefits of a Summer Document Clean-Out
Summer is the perfect time for deep-cleaning your school. The campus is empty (or at least less busy), so fewer people or problems need your attention. While the janitorial staff is busy scrubbing and sanitizing every corner of the gym, washrooms, and classroom, office staff can make good use of their time by deep-cleaning the outdated paper records.
What Can Your School Shred?
From pre-schools to universities, every educational institute generates piles of paperwork each year. Student records, employee records, meeting minutes, and more leave an enormous paper trail. Much of it contains sensitive information that you cannot simply toss into the recycling bin. In the U.S., schools must be compliant with the Family Education Rights and Privacy Act (FERPA) regulations and any state or local regulations covering employees and campus visitors.
The exact length of time you must keep student records varies by state and even school district. Before you begin the process of a summer clean-out, make sure you comply with all overseeing regulations.
Benefits of a Summer Shred
Once you’ve decided which documents can be destroyed, it’s time to determine exactly how to get the job done. Hiring a service for your document destruction has many advantages:
With a professional shredding service, only qualified people will be handling your school’s sensitive data.
Professionals will get the job done quickly and efficiently. Imagine if your office staff were to hand-shred all those documents individually?
You can be sure to stay in FERPA compliance with the secure handling of sensitive data.
A professional service can destroy not just paper records but also hard drives.
When you go with a professional service, you reduce waste. Plus, companies like SEAM will recycle your destroyed data.
Many professional services offer on-site and off-site shredding services, depending on your preferences or needs.
When you use a professional shredding service, you create an audit trail complete with certification of the destroyed documents.
In addition to all these benefits, you also get peace of mind knowing that all your sensitive data has been securely and completely destroyed. If you opt for on-site shredding, you can assign one or more school employees to observe the shredding process to ensure the company has completed every step as expected.
Once you’ve experienced how safe and easy it is to hire a professional shredding service, you may decide a summer purge isn’t enough. Get a secure document destruction cart at your facility to conveniently dispose of sensitive data that doesn’t need to be stored. When the cart is full, the vendor will take it offsite to a certified facility for shredding. You can also opt for onsite shredding as a weekly, biweekly, or monthly service.
September is right around the corner. That means more records to safeguard and more files taking up space. Why not take advantage of a quiet summer campus and clean out all those outdated papers while you can? It is a daunting task, but contracting with a reliable document shredding service will make the entire process easier and more efficient.
SEAM can help your South Dakota school stay FERPA-compliant with secure document shredding. If you’d like more information about our services, contact SEAM today.