5 Reasons Why You Need Document Shredding
Even as businesses try to transition to a paperless workplace, the fact is that most offices produce a surprisingly large amount of paper documents. Most of the time, these documents will contain confidential information, and the responsibility of maintaining that confidentiality rests within the company.
That’s why it’s important to secure the services of a document and data destruction vendor. If you’ve put off finding a trustworthy company to handle your document destruction, here are some reasons you might want to reconsider your approach:
1.) Storing Documents is a Risk.
Many offices in cities throughout North and South Dakota have access to large amounts of storage space, perhaps in the form of a warehouse or a basement. Most of the time, having enough room for documents isn’t an issue.
While you do need to retain certain documents for a set amount of time, it’s often in your best interest to destroy those documents once that time has passed. The issue is security. Since these documents typically contain sensitive information, shredding them in a timely fashion ensures they don’t end up forgotten or taken into the wrong hands.
2.) Small Offices Still Need Shredding.
No matter what the size of your office may be, the documents you produce can be a potential security risk. For new companies, the volume of documents may be quite small; however, a single mistake with customer information can destroy your reputation. By engaging a shredding service, you’ll make sure that confidential documents don’t go missing.
3.) Offices are Difficult to Secure.
Office security isn’t a matter of trust. Most owners trust their employees to be careful with documents and to maintain confidential information. But no matter how much you trust your employees, it’s surprisingly easy to leave your company exposed to a data breach. Simply leaving a document in a printer—or even on a desk—can result in documents going missing.
4.) Environmental Responsibility Matters.
While it’s true that much of the paper shredded in a home machine ends up in a landfill, reputable document destruction vendors are committed to sustainable recycling efforts. When these companies shred documents, the paper doesn’t end up in a landfill. Instead, these vendors send the tiny shreds of paper to a recycling facility, where they are able to be recycled into new paper products. In the process, any traces of information left on those fragments are destroyed, making the process even more secure.
5.) It Takes Almost No Time.
Unlike in-office shredding, which requires an employee to gather documents and spend time feeding them into a shredding machine, using a document destruction vendor takes almost no time away from your business. With onsite collection containers and mobile shredding trucks, you simply place documents in the bin and a trained technician will move to the truck where all contents are shredded. Even if the work is done off-site, your required time is next to nothing.
Finding a trustworthy data and document destruction company in South Dakota or North Dakota isn’t difficult. Simply contact SEAM, and we’ll help you with all of your information destruction needs, along with any other IT asset disposition needs you may have.