5 ITAD Mistakes You Don’t Want to Make
IT asset disposition, or ITAD, is something that many companies don’t pay much attention to. It makes sense that you’d be more concerned with the acquisition of modern equipment that helps you get the job done, rather than the fate of outdated e-waste. After all, the show must go on.
The problem is that your old electronics can pose an alarming risk, whether they’re gathering dust in a storeroom or sitting at empty desks, still jacked into your network. If they’re online, but not getting updated regularly, hackers could find a way into your network. If they’re languishing in storage, they pose a temptation for theft.
Either way, the end result could be issues like data breach and identity theft that threaten your company and your customers. If you want to protect your business against these threats, there are a few common ITAD mistakes you should work to avoid.
Foregoing End-of-Life Planning
This is a biggie. While plenty of companies plan for their next IT upgrade and even map out the life cycle of equipment, they fail to put plans in place for equipment and devices that are damaged, outdated, or otherwise unusable. You know you can’t throw it away, but a back-burner approach isn’t the solution. You need to create policies and procedures for decommissioned IT equipment so that it is properly inventoried and quickly removed from the premises for disposal by reliable professionals.
No Ownership of Responsibility
As part of your ITAD plan, you need to ensure that someone is responsible for decommissioned equipment and devices. Whether you turn the task over to a facilities manager, an IT professional, or the company CTO, the buck has to stop somewhere, and one single person or department needs to take ownership of this important responsibility.
Failure to Be Aware of Compliance
If you’re planning to manage IT asset disposition on your own, you really have no choice but to remain aware of the environmental and consumer privacy laws that apply to your North Dakota or South Dakota business. This could include federal, state, and/or local laws, as well as industry specific regulations, like HIPAA for medical records or FACTA for financial information. The easier alternative is to work with a certified ITAD service provider to manage these concerns on your behalf. Just as you rely on a CPA to file your taxes, you can hire an ITAD professional to handle your disposition needs.
Neglecting Downstream Vendors
Whether you’re disposing of e-waste yourself or you’re using a third-party vendor for the task, you need to exercise due diligence when it comes to proper disposal. This includes making sure whoever gets their hands on your old equipment and devices is disposing of it properly. By keeping with all applicable laws, rather than, say, dumping it wholesale in landfills or shipping it overseas for dumping, you will avoid any violation of environmental or consumer privacy and data security laws.
Choosing the Wrong ITAD Partner
It is critical that you outsource your ITAD needs to a certified service provider that submits to third party audits to ensure legal compliance and the highest level of service. You want a partner that secures your devices at every turn, offers transparency with a 24/7 client portal, and provides you with proven Certificates of Destruction and Recycling for your records when the job is complete.
When your Fargo or Sioux Falls area business needs security, compliance, and peace of mind, contact SEAM at 605-274-7326 (SEAM) or online to request a quote.